Panhellenic Position Descriptions

Panhellenic Delegate

Each of the 13 chapters has a Panhellenic Delegate. This individual is a responsible person willing to work with both the Panhellenic Executive Board, as well as their chapter’s Executive Board. They must be willing to prioritize the role, as they will be responsible for relaying important, and sometimes time sensitive, information for the Panhellenic team to their chapter and national advisors.

The individual in this role is tasked with getting to know their fellow delegates, and planning multiple events with delegates from different chapters. They must be executors rather than just communicators. A Panhellenic Delegate must show initiative to help with Panhellenic objectives, such as booths and events, as well as spread Panhellenic love throughout the council and in their own chapters.

At bi-weekly Panhellenic Councils, Delegates are expected to participate in discussions that take place during roundtables, and to bring yes, no, or abstain votes from their respective chapter regarding Panhellenic matters.

Questions? Contact Emilie at vtphcvpa@gmail.com 

__________________________________________________________________ 

General Executive Board Member Expectations

Executive Board members are expected to attend weekly Executive Board Meetings and bi-weekly Panhellenic Council Meetings, as well as meetings with their programming committees on an as needed basis.

During Panhellenic Formal Recruitment, Executive Board members must serve the Panhellenic Community as either a Rho Gamma or Head of House.

President

The Panhellenic President serves as the Chairperson for the Panhellenic Council – assisting, overseeing, and supporting the Panhellenic Executive Team. They also serve as the liaison between the Panhellenic community and Virginia Tech through service on the Commission of Student Affairs (CSA) and the Order of the Gavel. As liaison they also meet with all of the Greek Council Presidents (Core Four) to discuss community partnership and advancement.

The President is tasked with guiding the future direction of the Panhellenic Council. They focuses on the values, mission, vision, and the why of the Panhellenic Council and advocates for the sorority experience to the Virginia Tech community.

As President, there are a variety of meetings to host. These include: weekly Panhellenic Executive meeting, bi-weekly Council meetings, bi-weekly President roundtables, monthly Council President meetings, bi-weekly Vice President meeting, and weekly meetings with the Panhellenic Advisor.

During Formal Recruitment the President is required to disassociate from their chapter and serve on the Recruitment Team. This also requires taking the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. The President also handles the education of and investigation into recruitment infractions.

**Must have previously served as a chapter president, panhellenic delegate, on the panhellenic executive council, or on chapter leadership** 

Questions? Contact Abby at vtphcpresident@gmail.com

President Elect:

The President Elect will be the President’s right hand leader.  They will serve under the President for one semester before taking over the President position the following year. This person should exhibit the same qualities as the President and be willing to work with Panhellenic Executive Board for 3 semesters.

The individual fulfilling the role of the President Elect must be able to serve on Panhellenic Executive Board for 1.5 years and must currently or previously have served on their chapter’s leadership board or as Panhellenic Delegate.

Questions? Contact Abby at vtphcpresident@gmail.com

VP of Administration: 

The Vice President of Administration will hold roundtables with Panhellenic Delegates and work closely with the Panhellenic Delegate position, as well as promote leadership within the delegates. They will take minutes for Panhellenic Council and Executive Council meetings, develop a Panhellenic Calendar, and organize and publicize Panhellenic Executive Council’s office hours. This person will oversee the formation of the Exploration Extension and Extension Committees (when applicable) and review bylaws annually in the fall with the President and Panhellenic Advisor. They will interview and slate all President/Vice President and Director positions in collaboration with the Panhellenic Executive Council.

The individual in this role should be willing to take on the duties of the President, should the position be vacated. They must also disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Emilie at vtphcvpa@gmail.com 

Director of Finance:

The Director of Finance will manage all financial matters of the Panhellenic Council with the FSL Administrative Assistant, maintain and organize the budget, and approve and deny purchases of the Panhellenic Council. They are also responsible for billing chapters for Panhellenic dues and creating invoices and funds memo’s for the administrative assistant, etc.  

The individual in the Director of Finance role will be required to disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House. Take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Daley at vtphcfinances@gmail.com 

VP Communication: 

The Vice President of Communication is responsible for overseeing all communications for the Panhellenic Community, which includes, but is not limited to: the development of a marketing plan, social media responsibilities, and communication with the greater fraternity and sorority community, VT and Blacksburg Community. They will serve as an ex-officio member of Panhellenic Cabinets to craft messages for the community, as the webmaster for the Panhellenic Website and the Social Media Coordinator for the Panhellenic social media sites. They will hold marketing round tables throughout the semester as needed and designs & distribute merchandise (Panhellenic merch, Circle of Sisterhood shirt, recruitment shirts, Oak Lane Trick or Treat, etc.). This position designs and coordinates a monthly Panhellenic newsletter to distribute to Panhellenic community and leads chapter PR chairs in creative and responsible social media marketing and posts.

The person in this position is required to disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Ashleigh at vtphcpublicrelations@gmail.com

VP Education & Development: 

The Vice President of Education and Development will oversee all educational opportunities for the Panhellenic Community in conjunction with the Directors in the Education and Development programming area which include, but are not limited to: New Member point events, Member development events, Academic Initiatives, the Risk Management Institute, Hazing Prevention Week, and Sexual Assault Awareness Week.  They will also oversee the development and accountability of the Education Cabinet Directors. The person in this position holds bi-weekly Education Cabinet Meetings with the education directors and serves as a resource to chapters and others for member or chapter education and development.

The individual in this role must disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Riley at vtphcvpeducation@vt.edu

Director of Member Education: 

The Director of Member Education plans and coordinates education and development opportunities for Panhellenic’s new and current members. Collaboration with other Cabinet Directors is encouraged. Topics may include, but not limited to: leadership development, women’s advocacy and empowerment, risk education, academic assistance, and transition assistance. They will hold roundtables with both Member and New Member Educators. The person in this position will attend a regional conference if designated and perform all other as assigned.

The individual in this role must disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Martha (vtphcnewmembereducation@gmail.com)

Director of Risk Education: 

The Director of Risk Education will coordinate Panhellenic Council’s involvement in: Hazing Prevention Week, Sexual Assault Awareness Week, and Mental Health Awareness Week, as well as help coordinate the Risk Management Institute. They will hold roundtables with chapter standards and risk management chairs, serve as a resource to the Panhellenic Community and member chapters regarding risk management and education, and develop programming to reduce risk within Panhellenic.

The person in this role is required to disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Ashlyn at vtphcrisk@gmail.com

Director of Academic Initiatives: 

The Director of Academics works with chapters in the area of academics. This includes planning events during NPC’s Month of the Scholar, providing academic resources for chapters, and holding roundtables throughout the semester.

The individual in this position will disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Logan at vtphcacademics@gmail.com

VP Outreach: 

The Vice President of Outreach oversees outreach opportunities for the Panhellenic Community and the development of our Outreach Cabinet Directors: Director of Philanthropy, Director of Service, and Director of Women’s Advocacy. The person in this role will serve as a resource to chapter women and council members for programming, philanthropy, service, and community service. They will also collaborate with and serve as a mediator between other organizations on campus.

The Vice President of Outreach is required to disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Abby at vtphcvpoutreach@gmail.com 

Director of Philanthropy: 

The Director of Philanthropy plans and coordinates Circle of Sisterhood week along with any other events or fundraisers benefiting Panhellenic philanthropic efforts, organizes the Panhellenic chapter philanthropy calendar which they will supply to the Vice President of Outreach, and assists chapter philanthropy chairs in the planning of individual chapter philanthropy events. They will  meet twice a semester with the internal and external philanthropy chairs from each chapter.

The person in this position will be required to disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House, as well as take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Abby at vtphcphilanthropy@gmail.com 

Director of Service: 

The Director of Service will coordinate the Panhellenic Council’s involvement in community service activities. They are tasked with serving as the Panhellenic Council representative to the Greeks Giving Back committee and coordinating Oak Lane Trick or Treat and Panhellenic 365 Service Projects. This person must also attend all Outreach Cabinet Meetings.

The individual in this role must disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House, as well as take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Michelle at vtphcservice@gmail.com 

Director of Women’s Advocacy: 

The Director of Women’s Advocacy works in collaboration with the Executive Council to facilitate women’s advocacy initiatives and programming within our community. They also plan and coordinate Panhellenic events relating to the empowerment of women, as well as the Panhellenic Council’s involvement in Women’s Center events. This person will serve as a liaison to the Virginia Tech Women’s Center and Hokie Wellness and collaborate with the Director of Member Education to provide Women’s Advocacy initiatives. The person in this role is responsible for creating safe spaces for the Panhellenic community and advocating for the well-being of all folks and striving for inclusivity everywhere.

The Director of Women’s Advocacy must disassociate from their chapter during formal recruitment and serve as either a Recruitment Guide or a Head of House and take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

 Questions? Contact Carolina at vtphcwomensadvocacy@gmail.com

Assistant Vice President of Recruitment: 

The Assistant Vice President of Recruitment will assist in directing Formal Recruitment process in collaboration with the Vice President of Recruitment, the Panhellenic Advisor, the Panhellenic Recruitment Team, and chapter recruitment chairs. They will handle all logistics within the Recruitment Team including tent rental, bus coordination, and meals for PNMs. This person will also coordinate Recruitment Marketing such as:  the table at Gobblerfest and the Fraternity and Sorority Life Showcase and order postcards, online recruitment booklets, and hard copy booklets for new students living in the residence halls. They are also responsible for fulfilling the duties of the Vice President of Recruitment in her absence. The Assistant Vice President is also responsible for assisting the Director of Recruitment Guides in the selection of Rho Gammas.

The individual in this role must be willing to serve on the Panhellenic Executive Council for two consecutive years as they will be shadowing the Vice President of Recruitment in order to take over that role in their second term.

The person fulfilling this role must disassociate from their chapter during formal recruitment and serve on Recruitment team, as well as take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

Questions? Contact Grayson at vtphcavp@gmail.com 

VP Recruitment: 

In her second term on the council, the Assistant Vice President of Recruitment will transition into the Vice President of Recruitment. In this role they will be responsible for: planning Panhellenic Formal Recruitment for over 5,000 women, leading a cabinet team through success, facilitating cabinet meetings and roundtables for recruitment chairs, and working closely with chapter Recruitment Vice Presidents and Chairs. The person in this role should have a values-based mindset and the ability to make positive changes and impacts to Recruitment. They will serve as a mentor and leader to the Assistant Vice President of Recruitment and hold chapters accountable to all recruitment specific rules. This role will entail holding bi-weekly meetings with Recruitment chairs and organizing webinars and meetings with chapter recruitment chairs, as well as possibly marketing teams. The skills needed to be successful in this role include: being highly organized, assertive, creative, bold, values based, and passionate about recruitment, as well as having time management.

Questions? Contact Ashley at vprecruitmentphc@vt.edu 

Director of Membership: 

The Director of Membership coordinates the COB process in conjunction with the Panhellenic Advisor and acts as the primary liaison for potential new members during the Panhellenic Formal Recruitment process regarding: Campus Director Registration, creation of the PNM Listserv, organizing information sessions throughout the fall semester, PNM accommodations and logistics, and organizing the PNM Orientation/Recruitment Kick-Off event in January. They will assist the Director of Recruitment Guides in Recruitment Guide Selections and the Vice President of Communications in planning of the GobblerFest booth.

The person in this role must disassociate from their chapter during formal recruitment and serve on Recruitment team, as well as take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester.

**Must have previously served as Panhellenic Executive Board recruitment officer, Chapter recruitment officer (any role in assisting chapter recruitment), Chapter President, or Recruitment Guide** 

Questions? Contact Aisha at vtphcmembership@gmail.com

Director of Recruitment Guides and Retention: 

The Director of Recruitment Guides and Retention is responsible for overseeing the recruitment, application, interview, and selection process of the Recruitment Guides (Rho Gammas). They must attend and serve as the TA for LDRS 2014: Principles of Peer Leadership (the course meets once per week and is required for all Rho Gammas and Executive Board Members to take during the fall semester prior to formal recruitment). In terms of the LDRS 2014 course the Director of Recruitment guides will assist the Instructors in developing the course for the following Fall with changes as they see fit. This individual will serve as the main point of contact for all Rho Gammas throughout Recruitment training and the week of Recruitment,  facilitate the dissociation process for all necessary Rho Gammas and Executive Officers, train and lead the Rho Gammas through all aspects of the formal recruitment process and through retention efforts after formal recruitment, and coordinate accommodations and logistics for the Rho Gammas during Panhellenic formal recruitment.

The individual in this role must disassociate from their chapter during formal recruitment and serve on Recruitment team, as well as take the 3-credit LDRS 2014 Rho Gamma Class in the Fall Semester. 

**Must have previously served as a Panhellenic Executive Board  recruitment officer or Recruitment Guide** 

Questions? Contact Jane at vtrhogamma@gmail.com